May 21, 2024

From Wall Street to Broadway: Why Every NYC Business Needs a Zoom Room

Where ‘Zoom Meetings’ is the software people use to connect with others via video, audio, or messaging, a ‘Zoom Room’ is more of a dedicated (and fully customized) space where ‘Zoom Meetings’ are held.

Whether you’re interviewing for your dream job, attending a meeting for your current job, speaking with your doctor for a telemedicine visit, or keeping in touch with long-distance friends and family members… 

It’s safe to say that we’ve all been invited to a Zoom Meeting before. 

In fact, Zoom averages more than 300 million daily active users across the globe – and a large chunk of those users call New York City their home (or, at the very least, do a majority of their business in the city). 

Without Zoom, many NYC businesses would struggle to operate. 

But while ‘Zoom Meetings’ have become a normal part of everyday life for many people living in the Big Apple, there’s a new phenomenon gathering steam – and it’s revolutionizing the way businesses operate.

They call it a ‘Zoom Room,’ and it’s about to become your newest obsession.

The 5 Primary Components of a Zoom Room 

Where ‘Zoom Meetings’ is the software people use to connect with others via video, audio, or messaging, a ‘Zoom Room’ is more of a dedicated (and fully customized) space where ‘Zoom Meetings’ are held. 

It’s everything you like about a conference room, but tailored for Zoom's cloud-based software.

Zoom Rooms are ideal for any setting where teams gather in person but need to connect with remote participants – such as an office that has a mixture of in-office and at-home employers and/or customers.

Let’s take a look at the five pieces of equipment that make up most Zoom Rooms today. 

1. Visual Display: High-Definition TVs & Monitors

High-quality and high-definition displays – such as televisions and computer monitors – help provide clear and sharp visuals, which are essential for seeing participants' facial expressions and body language. 

This contributes to a more polished and professional experience for you and your employees. 

Higher resolution screens also help reduce eye strain, especially during long meetings, and make it much easier to share and view documents, presentations, powerpoints, and other important visual content.

2. Camera: High-Quality Video Conferencing

There’s nothing worse than accepting an invitation to a Zoom Meeting, just to have your camera act up or malfunction – leaving those in attendance with a pixelated view of your expressions and movements.

It’s not a good look and can turn any first impression into an unwanted nightmare. 

Not only that, but advanced cameras often come with additional features like optical zoom and autofocus, allowing for better framing and focusing on specific details during a meeting – sometimes automatically! 

3. Microphone: Clear & Concise Audio Capture

Clients and employees not being able to see you during a meeting is one thing, but not being able to hear you – now that’s a totally different story. In fact, it’s one of the most common reasons for failed meetings. 

Unless you know sign language, a microphone isn’t just encouraged – it’s mandatory.

A high-quality microphone captures clear and precise audio, (from everywhere in the room) ensuring that all participants can hear each other without distortion, background noise, echo, or audio cutting out. 

4. Speaker: Mastering Sound Quality & Effects

A quality microphone ensures your clients and employees can hear you clearly, but it doesn’t do much to ensure you can hear them clearly. For that, you’ll need to invest in a speaker that enhances sound quality.

This could be a sound bar or a recessed speaker installed in the ceiling. 

Either way, a good speaker will distribute sound evenly throughout the room, ensuring that all participants, regardless of their seating position, can hear the audio clearly – and free of any background noise.

5. Controller: Easy Management & Scheduling

The controller is a device or software interface that manages the Zoom Room's various functions and settings – allowing users to control and customize their environment and experience at any point in time.

Most Zoom Rooms have 1-3 different controllers. 

The main controller is what houses the Zoom Room software, but you can also have a separate display that controls speakers, microphones, windows, and more – and even one designed for room scheduling. 

Additional Features & Capabilities of a Zoom Room

Monitors, speakers, microphones, cameras, controllers – you could stop there, and you’d be left with a high-quality, fully-functional Zoom Room tailored to meet yours, your employees’, and your clients’ needs.

But why stop there? 

Why not take your Zoom Room to the next level? 

See, that’s the thing about Zoom Rooms. With the technology we have today, there are no real limits to what you can or can’t do with your Zoom Room – so why not take advantage of all Zoom has to offer?

Here are some of the additional features, capabilities, and hardware to enhance your Zoom Room:

  • Intelligent Director – uses multiple in-room cameras and AI to give everyone in a Zoom Room the same meeting equity and face-to-face time as remote participants.
  • Workspace Reservation – an innovative solution that enables your team members to reserve flexible workspaces and reduce scheduling conflicts. 
  • Smart Gallery – uses AI to take a single-camera view of multiple people and break them up into three different video streams (instead of one). 
  • Kiosk Mode – replace your front desk associate with a virtual receptionist that can engage with and assist customers, employees, and guests. 
  • Digital Signage – when you buy a Zoom Rooms license, you automatically get access to unlimited digital signage capabilities. 
  • Interactive Whiteboard – a large touch-sensitive display that functions like a traditional whiteboard, but offers additional interactive capabilities.

Whether you're brainstorming with colleagues around the world, hosting a client presentation, or catching up with your remote team, Zoom Rooms can transform any space into a fully-functional conference room

PSE Audio-Visual: We’re Big Believers in the Zoom Room Craze

Does your NYC business rely on Zoom Meetings to communicate with employees and clients around the world? Are you ready to streamline those meetings, and take advantage of everything Zoom has to offer?

If you answered ‘yes’ to either of those questions, then you’ve come to the right place. 

Here at PSE, we’re big believers in Zoom Meetings – and even bigger believers in Zoom Rooms. 

Nothing excites us more than when a customer or client requests help with the design, installation, or implementation of a Zoom Room – no matter how big or small the project, we’ll always be there for you!

Contact us today to learn more about the Zoom Room craze that’s currently revolutionizing the way New York City businesses operate. If you’re interested in getting started, one of our local experts can help!

Thinking about integrating voice control in your home? PSE Audio Visual can help set up your devices with a seamless voice control system.
Reach out and set up a consultation today