June 17, 2024

Boardroom Brilliance: Cutting-Edge Conference Room Solutions in NYC

When’s the last time you gave your conference room a makeover? Is your conference room reminiscent of Michael Scott’s at Dunder Mifflin? Are you ready to see what a modern conference room looks like? 

What’s the first thing you picture when you think of a conference room? 

Is it a high-tech, well-spaced room with quality audio-visuals, natural light, and a skyline view? Or is it a small, cramped room with a box TV, posters with corny quotes on them, and chairs from the 1990s?

If you pictured a scene from The Office, then it might be time to rethink your conference room strategy. 

Especially since you’re not doing business in Scranton, Ohio – you’re in New York City, baby!

I think we can all agree that conference rooms are where deals are made – where seeds are planted and foundations are built. It’s more than just a place where people meet – it’s a place where people create. 

And the design of your conference room has to reflect that. 

But don’t worry – that’s what PSE Audio-Visual is here for. 

With us by your side, your employees can finally have a conference room designed for success – the type of conference room Michael Scott and Andy Bernard never had at Dunder Mifflin Paper Company, Inc.

Workspace Wonders: 5 of NYC's Most Inspiring Conference Room Trends

New York City is one of the most ideal locations to start and grow a business. It has everything a new or existing company needs, including one of the largest consumer bases and talent pools in the country.

In fact, it has been that way for more than 100 years. 

But don’t you think it’s time to tap into that consumer base?

And don’t you think it’s time you cater to that talent pool? 

Having a world-class conference room can help you do just that. It gives your employees a dedicated space where ideas can blossom, but also shows your consumers and clients how serious you really are.

With that said, let’s take a look at five of the biggest trends we’re seeing with conference rooms today – and how PSE Audio-Visual can help you get the most out of your conference room. So, let’s get started!

Size Matters: Huddle Rooms, Team Rooms, & Boardrooms

When most people think of a conference room, they picture a large room with a 12-person, rectangular conference table in the middle – when they’re not picturing Michael Scott’s conference room, of course. 

But like anything in life, no two conference rooms are created equal. 

In fact, many conference rooms today look nothing like the stereotypical conference room we see in the movies – and they come in all kinds of shapes and sizes depending on the exact purpose of the room. 

For example, a huddle room is a conference room suited for tiny groups (2 to 4 people), while a team room seats anywhere from 5 to 10 people. Boardrooms are what we call those that seat 12+ people. 

So, if you’re a company that has a lot of 1-on-1s or 2-on-2s, a huddle room is all you need. 

With that being said, most companies – especially those in the Concrete Jungle – can benefit from having multiple conference rooms of different sizes throughout the office for added flexibility and versatility. 

Tech-Savvy Meetings: Must-Have Gadgets in a Conference Room

With the type of technology available today, companies like yours would be remiss if they didn’t take full advantage of what it has to offer – and not just because it looks fancy, but because it adds functionality.

It’s something you, your employees and your clients can appreciate. 

Now, we’re not saying your conference room needs to look like it’s owned by Tony Stark, but conference rooms should be equipped with an interactive whiteboard, wireless presentation system, and speakers. 

But that’s just the bare minimum of what most people expect to see. 

A video conferencing system, large visual displays, a scheduling system, voice assistants, smartboards, projectors, wireless charging stations, phone system, cameras, and an environmental control system. 

When done correctly, the possibilities are endless. And when you take that investment seriously, you’ll start to notice how excited people are to have a meeting and how engaged they are when in one.

Snug Spaces: Designed for Comfort – But Not Too Comfy!

It’s easy to get lost in all the technology, but let’s talk about chairs – because seating does matter when designing a conference room. And having enough seats isn’t necessarily enough to satisfy employees. 

Those seats need to be comfortable – but not too comfy. 

The goal here is to strike a balance between being comfortable enough that your employees aren’t struggling to get through a long meeting, but not so comfy that they start nodding off and losing focus. 

A good ergonomic chair is all you need for a conference room. 

Ergonomic chairs are built to support the body, promote good posture, and prevent discomfort, but aren’t overly plush and won’t encourage lounging. Instead, your team will be ready to get down to business. 

Outside of the chairs, comfort can be enhanced by maximizing natural light in the room, maintaining a temperature between 68°F and 72°F, keeping the room clean, and decorating it with plants and greenery.

Smooth Scheduling: Mastering the Art of Conference Room Management

Whether you have one conference room or a hallway full of conference rooms, keeping your meetings organized and transparent can help you avoid double bookings, last-second scrambles, and confusion.

That’s where a good scheduling system can really do wonders. 

Each of your employees can have access to it, allowing them to see the current schedule and add their own meetings when a room is available – that way, none of your employees get left behind or left out. 

With communication and collaboration, anything is possible. 

Many offices today have some type of a tablet or control panel next to the door of the conference room – which not only makes your office look high-tech and fancy, but also keeps everyone on the same page. 

When a meeting is in session, you can display a ‘Do Not Disturb’ message on the control panel to alert anyone who thinks the room is empty – while also using it as a way of communicating with those inside. 

Zoom Rooms: Separate Conference Rooms for Virtual Meetings

We’ve already talked about huddle rooms, team rooms, and boardrooms, but there’s another type of conference room that’s becoming more and more popular as businesses become more and more remote.

We’re talking about Zoom Rooms, of course. 

Zoom Rooms is a software-based conference room system that provides an integrated experience for audio conferencing, wireless screen sharing, and video conferencing – powered by the almighty Zoom.

It’s the most effective way to conduct virtual and remote meetings. 

The software can be integrated into just about any conference room that has the necessary wireless and wired capabilities. If you have employees and customers outside of NYC, Zoom Rooms is right for you. 

Zoom Rooms represent the future of modern conferencing, combining cutting-edge technology with a user-friendly design to create an optimal environment for conducting business in-person and online.

PSE Audio-Visual: Our Conference Room Solutions Are Second to None!

When’s the last time you gave your conference room a makeover? Is your conference room reminiscent of Michael Scott’s at Dunder Mifflin? Are you ready to see what a modern conference room looks like? 

If you answered ‘yes’ to any of those questions, then you’ve come to the right place. 

Welcome to PSE Audio-Visual – where NYC conference rooms get the makeover they deserve. 

Our conference room solutions are tailored to meet the exact and specific needs of you, your employees, and your customers or clients. They’re designed for comfort, but customized for function and productivity.

Whether you need to build a conference room from scratch or update an existing one, our talented team of audio-visual experts is ready to help. Contact us today at (347) 460-4590 to schedule a consultation!

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